Best POS Systems for Bed and Breakfasts (2027)

No. Across the POS vendor pages we read, none names a bed and breakfast, an inn or a guesthouse. Toast and Lightspeed fit through hotel restaurant pages and Hike through a hotel and resort page. One vendor outside this comparison does name a B&B, so the gap is in this shortlist rather than in the whole market. Treat all three as hotel products and verify every capability against a property your size.

Not on the pages we read. None of the three documents a lodging tax line, and that is the one tax a B&B cannot avoid: Texas charges 6 percent state hotel occupancy tax and names bed and breakfasts, Vermont charges 9 percent rooms tax plus any 1 percent local option and lists inns and B&Bs, and New York's bulletin lists a bed and breakfast establishment. Pennsylvania's page does not say. Ask every vendor where that line is calculated, and confirm your own state with your tax advisor.

All three reach it, by different routes. Lightspeed posts on-site purchases to the room and sends bills to the guest account in the PMS. Hike posts charges directly to guest rooms. Toast syncs room charges through PMS integrations and names Cloudbeds and Stayntouch. If POS with room charge integration is your requirement, the question is whether you already run a PMS, because that decides which route works.

Lightspeed's hotel page says Hospitality starts at $189 USD a month, which is $2,268 a year. Hike is from $59 a month billed annually, $708 a year, or $69 monthly at $828, though its hotel page shows no price. Toast's Point of Sale starts at $69 a month, $828 a year for new customers at a single location, and its hotel page shows no price either. Lightspeed's restaurant pricing cards show $69, $189 and $399 USD with no billing period attached.

Not on the pages we read. Room deposits and card guarantees are not documented for any of the three. Hike's hotel page mentions handling deposits and final settlements at front-desk checkout without describing them as room deposits, so we do not count it. A bed and breakfast reservation management system is a different product category, and the software that names B&Bs directly is property management software rather than POS.

The rule, 16 CFR Part 464, took effect May 12, 2025 and covers short-term lodging including inns. You must disclose the total price more prominently than any other pricing information. A required resort fee must be included in that total. Government charges need not be included in the displayed total but must still be disclosed, which is why your lodging tax can sit outside the headline rate while a mandatory service fee cannot. This describes what the FTC published and is not legal advice.

None of the three documents card-on-file for reservations, so confirm it with the vendor. If you do store one, the PCI Data Security Standard is in scope: its FAQ says the standard is intended for all entities involved in payment processing including merchants regardless of size, and that the payment brands decide whether a small merchant must validate, pointing you to your acquirer. Nothing here is described as compliant with that standard.